Application for Civil Society and Social Actors’ participation in the activities of the VIII Summit of the Americas
 
Application for Civil Society and Social Actors’ participation in the activities of the VIII Summit of the Americas

Peru, as host country of the VIII Summit of the Americas, with the support of the Summits of the Americas Secretariat, will offer an opportunity for Civil Society Organizations, Youth, Private Sector and other Social Actors to participate in activities prior to the VIII Summit. These activities include a Hemispheric Forum with Civil Society and Social Actors and a Dialogue between Social Actors and High-Level Government Representatives. In this regard, organizations and social actors are invited to express their interest in participating by filling out the following application which will be reviewed by the host country and the Summits Secretariat according to the following criteria:

·Priority will be given to Organizations and Social Actors that are members of a coalition (this does not exclude other people who might be interested in attending the Dialogue between Social Actors and High-Level Government Representatives as observers).

· Active participation in previous activities of the preparatory phase of the VIII Summit of the Americas will also be taken into account.

·The Summits Secretariat will seek to keep geographic, thematic and balanced gender representation.

NOTE: 
o   Submitting this application does not guarantee acceptance to participate in the VIII Summit activities. The final decision on  matters pertaining to the selection process rests with the host country.
o   Civil Society Organizations Representatives and Social Actors are responsible for all costs associated with travel, housing, boarding and health insurance.
o   Incomplete applications will not be taken into consideration.

Summits of the Americas Secretariat      
 
Register as: *



 
Name of the organization *

 
Webpage of the organization (optional)

 
Mission and vision of the organization *

 
Please attach the statutes of the organization or a description of the organization's functions *

 
Please attach the official letter of the organization *

The official letter of the organization must indicate precisely the names of the persons representing the organization at the event. To ensure broad representation, please limit registration to two (2) persons per organization. The names of the two (2) persons listed in the official letter cannot be changed once submitted.
 
Representatives of the organizations

Kindly provide the information of the persons representing the organization. This information must match the names provided in the official letter.
 
First Representative

 
Name (as shown on any legal document) *

 
Last name (as shown on any legal document) *

 
Name of choice (optional)

 
Gender *


 
Email *

 
Select the activities in the preparatory phase of the VIII Summit of the Americas in which you might have participated *


 
Kindly provide your passport number or your Peruvian I.D. (if applicable)* *

If you are a Peruvian citizen, please type the number of your Peruvian I.D; otherwise, type your passport number.

Note: This is an explicit request from the Government of Peru and the General Secretariat of the OAS has no responsibility on the information provided and its effects.
Diplomatic passports or government I.D. will not be accepted.

 
Would the organization like to add another representative?

To ensure broad representation, the application to participate in the VIII Summit of the Americas is limited to two (2) persons per organization.
     
 
Second Representative

 
Name (as shown on any legal document) *

 
Last name (as shown on any legal document) *

 
Name of choice (optional)

 
Gender *


 
Email *

 
Select the activities in the preparatory phase of the VIII Summit of the Americas in which you might have participated *


 
Kindly provide your passport number or your Peruvian I.D. (if applicable)* *

If you are a Peruvian citizen, please type the number of your Peruvian I.D; otherwise, type your passport number.

Note: This is an explicit request from the Government of Peru and the General Secretariat of the OAS has no responsibility on the information provided and its effects.
Diplomatic passports or government I.D. will not be accepted.
The Government of Peru reserves its right to refuse admission to its territory.
 
Name (as shown on any legal document) *

 
Last name (as shown on any legal document) *

 
Name of choice (optional)

 
Gender


 
Email *

 
Kindly provide a description of your work as a Social Actor *

 
Select the activities in the preparatory phase of the VIII Summit of the Americas in which you might have participated *


 
Kindly provide your passport number or your Peruvian I.D. (if applicable)* *

If you are a Peruvian citizen, please type the number of your Peruvian I.D; otherwise, type your passport number.

Note: This is an explicit request from the Government of Peru and the General Secretariat of the OAS has no responsibility on the information provided and its effects.
Diplomatic passports or government I.D. will not be accepted.
 
Terms and Conditions of the Principles of Participation
for Civil Society Organizations and Social Actors *

*A large number of representatives from civil society and other social actors will participate in activities in preparation for the VIII Summit of the Americas, which will provide this sector an open forum for dialogue and exchange of views with the countries participating in the Summits Process on Summit’s central theme.

The Summit organizers want this to be a safe and productive forum for all participants. To this end, this document sets forth the rules of conduct expected from each one of the participants at these events:

-We are committed to having diverse points of view represented, as well as rich and constructive discussions based on plurality and respect. Thus, participants must commit to making these working forums welcoming and respectful places for all participants, regardless of their national origin, ethnicity, gender, gender identity and expression, age, sexual orientation, disability, or physical appearance.

-No harassment of any kind toward event participants or organizers will be tolerated. Examples of harassment include offensive comments, verbal threats, intimidation, stalking, harassment through photographs or recording, disruptive behavior at sessions or events, and unwanted physical contact or sexual overtures.

-Participants must follow these rules of participation at all times. If participants are requested to desist from any inappropriate behavior, they are to immediately comply with such request.

-In the event a participant violated these principles, the organizers of the VIII Summit reserve the right to bar participants involved from remaining, inviting them to leave without a right to continue to participate, as well as to consider adopting the measures they deem appropriate to safeguard the principles of pluralism and respect. Individual sanctions, where applicable, will be determined at the organizers’ discretion.*
*A large number of representatives from civil society and other social actors will participate in activities in preparation for the VIII Summit of the Americas, which will provide this sector an open forum for dialogue and exchange of views with the countries participating in the Summits Process on Summit’s central theme.

The Summit organizers want this to be a safe and productive forum for all participants. To this end, this document sets forth the rules of conduct expected from each one of the participants at these events:

-We are committed to having diverse points of view represented, as well as rich and constructive discussions based on plurality and respect. Thus, participants must commit to making these working forums welcoming and respectful places for all participants, regardless of their national origin, ethnicity, gender, gender identity and expression, age, sexual orientation, disability, or physical appearance.

-No harassment of any kind toward event participants or organizers will be tolerated. Examples of harassment include offensive comments, verbal threats, intimidation, stalking, harassment through photographs or recording, disruptive behavior at sessions or events, and unwanted physical contact or sexual overtures.

-Participants must follow these rules of participation at all times. If participants are requested to desist from any inappropriate behavior, they are to immediately comply with such request.

-In the event a participant violated these principles, the organizers of the VIII Summit reserve the right to bar participants involved from remaining, inviting them to leave without a right to continue to participate, as well as to consider adopting the measures they deem appropriate to safeguard the principles of pluralism and respect. Individual sanctions, where applicable, will be determined at the organizers’ discretion.*
     
Dear Civil Society Representative / Social Actors:

We have received your application to participate in the events prior to the VIII Summit of the Americas. The Summit organizers will review all applications according to the following criteria:

· *Priority will be given to Organizations and Social Actors that are members of a coalition (this does not exclude other people who might be interested in attending the Dialogue between Social Actors and High-Level Government Representatives as observers).

· Active participation in previous activities of the preparatory phase of the VIII Summit of the Americas will also be taken into account.

·The Summits Secretariat will seek to keep balanced geographic, thematic and gender representation.

  The Summits Secretariat will publish on its web page, the names of the persons that are selected to participate in these events.

NOTE:
o   Submitting this application does not guarantee acceptance to participate in the VIII Summit activities. The final decision on  matters pertaining to the selection process rests with the host country.
o   Civil Society Organizations Representatives and Social Actors are responsible for all costs associated with travel, housing, boarding and health insurance.
o   Incomplete applications will not be taken into consideration.


For any queries, please contact us by email at:
summitcso@oas.org

Summits of the Americas Secretariat
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